When traveling to location there are a lot of things to keep in mind. Remembering to bring all the right equipment and ensuring its security throughout the journey can become an obsessive-compulsive nightmare. The idea is to treat your professional gear as a professional. Make it a habit. When you are ready to travel you can focus on getting to location instead of over-worrying about the details of being unprepared.
Incidents happen no matter how careful you are. The luggage insurance amounts rarely cover the costs of professional equipment. This is how you make your living so equipment insurance should be a part of your budget. This website provides several insurance companies for film equipment and gives a breakdown for which one is right for your needs http://dslrvideoshooter.com/gear-insurance-best-solutions-tips-tools/
Keep receipts of all the items you buy that, especially those you have insurance for. Keep paper copies with the items as just as a precaution for flying. Security may question certain items. Providing a receipt is some help with identifying what it is and where it came from. When traveling internationally this is especially important. Customs offices might charge tariffs. France is notoriously bad for this.
Place a GPS inside the luggage. Beenode offers a small, cheap one that you can digitally track your luggage in the event of your luggage is missing.
Keep lists of the gear you are taking. Note the money value and what scenes you will be using it for.
Keep your camera gear in hard cases with foam inserts. Pelicans brand cases are the best but whatever you buy, make sure it can take a beating. You can purchase inexpensive foam from hardware stores and cut to measure with a box cutter. Give each item at least 2 inches of foam for protection and make sure none of the items wiggle or move in any way. Don’t over pack! Prepare for security to inspect your equipment. This is another reason to keep receipts with the items as well as labeling them.
Keeping the gear in its travel packaging is a good practice for storing it as well. This enables you to be on the go when needed. It assigns every tool to its place so you don’t need to think about it. You will know exactly what is missing because there is an empty space in your foam cutouts. These are just a few tips to help the beginner on their way. Experience will help prepare you for the next adventure so learn and take notes as you go.